This Privacy Policy explains how the Keanin Loomis for Mayor of Hamilton campaign (the “Campaign”) collects, uses, and protects personal information through our official campaign website and related online tools. It is intended to provide general information and does not constitute legal advice.

1. Information We Collect

We may collect personal information that you choose to provide when you interact with the Campaign online or offline. This can include:

• Contact details, such as your name, email address, phone number, and mailing address.
• Volunteer information, such as your interests, availability, and areas where you are willing to help.
• Newsletter subscriptions, including your email address and your communication preferences.
• Event RSVPs, including your name, contact details, number of attendees, and any accessibility needs you choose to share.
• Donation-related information, such as the amount of your contribution and your contact information, which may be collected and processed on our behalf by trusted third-party payment processors or fundraising platforms.
• Communications with the Campaign, including emails, messages submitted through our website, and responses to surveys or petitions.

When you visit our website, we may also collect certain technical information automatically, such as your IP address, browser type, pages visited, and the date and time of your visit. This information is typically collected using cookies and similar technologies.

2. How We Use Your Information

We use the information we collect for purposes related to the Campaign, including to:

• Communicate with you about the Campaign, including news, events, priorities, and ways to get involved.
• Organize and coordinate volunteers and events.
• Process and acknowledge donations, in cooperation with our third-party payment processors.
• Comply with applicable election, fundraising, and privacy laws and regulations in Hamilton, Ontario, and Canada.
• Understand how people use our website and improve our online services.
• Respond to your questions, requests, or feedback.
  

3. Cookies and Analytics

Our website may use cookies and similar technologies to remember your preferences and to understand how visitors use the site. Cookies are small text files stored on your device when you visit a website.

We may use analytics tools (such as those provided by third parties) to collect aggregated information about website traffic and usage. These tools help us understand which pages are most visited, how visitors find our site, and how we can improve it. Analytics tools typically collect information in a way that does not directly identify individuals.

You can choose to disable or manage cookies through your browser settings. Please note that some website features may not function properly if cookies are disabled.

4. How We Store and Protect Information

We take reasonable steps to protect personal information in our custody or control from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. This includes using password protection, access controls, and other administrative and technical safeguards appropriate to the sensitivity of the information.

We retain personal information only for as long as necessary to fulfill the purposes described in this Policy or as required by applicable laws and election rules. When personal information is no longer needed, we take reasonable steps to securely destroy or anonymize it.

5. Who Has Access to Your Information

Access to personal information is limited to Campaign staff, volunteers, and service providers who need the information to carry out their duties on behalf of the Campaign. These individuals and organizations are expected to handle personal information in a manner consistent with this Policy and applicable privacy laws.

6. When We May Share Information

We do not sell your personal information. We may share personal information in the following situations:

• Service providers: We may share information with trusted third-party service providers who assist us with functions such as website hosting, email delivery, data management, analytics, online forms, and payment processing for donations. These providers are permitted to use personal information only as needed to provide services to the Campaign.
• Legal and regulatory requirements: We may disclose information if required or authorized by applicable laws, regulations, or election rules, including to Elections Ontario, Elections Canada, or other regulatory bodies.
• Protection of rights: We may disclose information when we believe it is necessary to protect the rights, property, or safety of the Campaign, our supporters, or the public.
  

7. Email and SMS Communications and How to Opt Out

If you provide your email address or mobile phone number, we may use it to send you Campaign updates, invitations, and other communications by email or SMS (text message), in accordance with applicable Canadian anti-spam and telecommunications laws.

You can opt out of receiving Campaign emails by clicking the “unsubscribe” link included in our emails, or by contacting us using the information below. To stop receiving SMS messages, you can follow the instructions included in a text message (such as replying “STOP”) or contact us directly.

Please note that even if you opt out of marketing or general updates, we may still contact you for essential purposes, such as confirming a donation, responding to your questions, or providing legally required notices.

8. Accessing and Updating Your Information

You may have the right to request access to the personal information we hold about you, subject to applicable laws. You may also request corrections if you believe the information is inaccurate or incomplete.

To request access, update your information, or change your communication preferences, please contact the Campaign using the contact details provided below. We may take reasonable steps to verify your identity before fulfilling your request.

9. Contacting the Campaign About Privacy

If you have any questions or concerns about this Privacy Policy or how the Campaign handles personal information, please contact us at:

Keanin Loomis for Mayor of Hamilton Campaign
Attn: David Silvestro
davidsilvestro96@gmail.com

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other reasons. When we make significant changes, we will post the updated Policy on our website with a revised “last updated” date. Your continued use of our website or engagement with the Campaign after such changes means that you accept the updated Policy.

Last updated: May 7th, 2026